Workday is live as of July 1, 2020
Welcome to ASMSA's Project One Site
This site will be updated with information about Project One and Workday pertinent to ASMSA employees. Please check back regularly for new information.
What is Project One?
Previously, each campus/division of the University of Arkansas System used financial, human resource and student software of its choice.
In 2014, the Board of Trustees of the University of Arkansas engaged BerryDunn to conduct an Information Technology Assessment for all campuses and units of the University of Arkansas System.
The Board’s purpose was to assess IT System-wide and identify opportunities to reduce costs, create operational efficiencies and improve security.
Top Recommendation: “The University System should consider moving to a shared ERP platform over time. Moving to common and shared ERP products requires careful and deliberate discussion and planning. It can lead to cost reductions and operational efficiencies but requires significant change for people and processes at the institutional level. Currently several System schools are considering, or will need to consider, new ERP systems because the current system is at end-of-life.”
At the Board of Trustees Annual Retreat in August 2015, the Board charged the President to move forward with the project. The President met with his cabinet of Chancellors in September 2015, and support to move forward with project was unanimous.
"Project One" is the title given to the process of bringing all University of Arkansas System into one common software program for both Finance and Human Capital Management (payroll and human resources). The software selected through the formal procurement process is Workday. ASMSA transitioned to Workday on July 1, 2020.
UA System Project One Site
To view the University of Arkansas System official ProjectOne site, visit projectone.uasys.edu. This site will provide you with general information about the project.
How does Project One impact you?
The implementation of Workday will significantly change and improve current financial and human resources/payroll processes for our campus. Some of the highlights include:
Finance
ASMSA's Finance Department will migrate from paper-based forms to an employee self-service platform within the Workday software. This will allow you to track the entire process for things such as requisitions, travel authorizations and reimbursements. You will be able to see exactly where your request stands at any time. Budgetary Heads (referred to as Cost Center Managers in Workday) will be able to see their departmental budgets in real time. Approval processes will be electronic and routed through Workday, eliminating the need to collect manual signatures.
Human Resources/Payroll
The transition to Workday will give you greater insight into your payroll and benefits information. Employees will be able to initiate things such as address changes and tax elections. You will have the ability to view your pay check information, W-2 forms and benefit elections online as well. All leave requests and time sheets (if applicable) will be entered directly into the software system. Approval processes will be electronic and routed through Workday, eliminating the need to collect manual signatures.
Access
One of the best features of Workday is the access availability. You will be able to log into and perform system functions in Workday from your work or personal computer, tablet, smartphone, etc.
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Become a Workday Wizard
The Project One Team is excited to introduce a new video series – Become a Workday Wizard! This series features actual demonstrations in Workday so you can see the system and familiarize yourself with Workday before we go live.
This demo video series is intended as a sneak peek of Workday prior to training. All data shown in these demo videos is fictional and does not belong to any UA System employee. These videos are not formal training, and formal training will be accessible as we approach Go-Live.
Because these videos show demonstrations of Workday, the videos cannot be posted publicly or shared outside of the UA System. To view the Workday Wizard video series and other resources related to Project One/Workday, visit: https://www.asmsa.org/faculty-staff-resources/project-one/project-one-secured-site/
This site is password protected.
Please let me know if you have any issues accessing the site, or if you have any questions.
Happy Viewing!
Ashley Smith
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The Word on Workday
Cost Center
A Cost Center identifies a unit within your institution where payroll, expenses, revenue, and budget are tracked. Each Cost Center will have an assigned Cost Center Manager who will approve financial transactions. Cost Centers provide hierarchies that roll up individual Cost Center values to a grouping, which allows for easier reporting (e.g. multiple departments may roll up into a college).
We have published a working glossary of Workday terms to assist you in the learning process! Please note that this is a living document and is subject to edits and updates at any time.